Group Privacy Statement
1. Introduction of The Personal Data Protection Act 2010
The Personal Data Protection Act 2010 (“the PDPA”) has come into force on 15th November 2013. The PDPA seeks to regulate the processing of personal data of individuals by data users so as to provide protection to the individual’s personal data, thereby safeguarding the interests of such individuals.
2. Why This Privacy Statement Issues?
This notice is issued pursuant to the PDPA and for the purpose of this notice, "Personal Data" shall have the meaning as ascribed to it under the PDPA. This notice applies to the persons governed under the PDPA and serves to inform you how your personal data is controlled, processed and/or used by Dancomech Holdings Berhad (1050285-U) and its holding, related and subsidiary companies, including but not limited to, Dancomech Engineering Sdn Bhd (524484-V), Optimis Engineering Sdn Bhd (831446-A), Dancomech Engineering (JB) Sdn Bhd (1047387- D) (collectively referred to as "the Group"). For the purpose of this Notice, Personal Data includes data collected and to be collected before and after issuance of this Notice.
3. What This Privacy Statement Explains?
This Privacy Statement explains:
- What kind of personal information we collect
- How we collect your personal information
- How we use your personal information
- When we disclose your personal information
- How long we retain your personal information
- How we protect your personal information
- Your right to access and correct your personal information
4. What Kind Of Personal Information We Collect And How We Collect Your Personal Information?
In order for us to provide you with our Products and/or Services and to operate in an efficient and effective manner by providing you with the best service possible, we need to collect relevant Personal Data either directly from you or your authorised representatives, and/or through our third party service providers (e.g. partners, resellers). The Personal Data collected by us may include but not limited to your name, position, company’s name, contact details (telephone number, fax number, e- mail address and correspondence/registered address), banking information and/or other information, as applicable, relevant to the purposes as listed in paragraph 5 below. By submitting your information to us, you consent to the use of that information as set out in this statement.
5. How We Use Your Personal Information?
Your personal data may be controlled, processed and/or used by the Group includes, without limitation:
- Assessing your registration / commercial transaction application;
- Profiling of your company as our visitors, vendors, subcontractors, suppliers, clients, agents or business partners;
- Facilitating / conducting our business with you and/or your company;
- Communicating / responding inquiries with you and other persons in your company;
- Conducting statistical analysis and credit risk search of your company;
- Pursuing any legitimate interest of our group of companies which includes recovery of any sums due (if applicable);
- Compliance of any regulatory requirements applicable to our nature of business under any laws, rules, regulations, by laws, and/or compliance of any policies, guidelines or convention;
- Disclosure for tax, legal, accounting and/or other regulatory purposes;
- Ensuring corporate governance, security, fraud prevention; and
- Any other purpose that is incidental or ancillary to the above purpose and/or connected to the operation, administration, development or enhancement of our nature of
6. When We Disclose Your Personal Information?
We may disclose and/or transfer your Personal Data in the following manner:
- Our associated companies and group of companies under the Group, any other person under a duty of confidentiality to the Group;
- Any governmental or non-governmental organization agencies, bodies or departments;
- Any vendors or service providers as the Group may determine to be necessary;
- The legal advisers of the Group or other professional advisers and consultants engaged by the Group;
- Any other person to whom the Group may determine is necessary and appropriate under
7. How Long Do We Retain Your Personal Information
Any Personal Data supplied by you will be retained by the Group as long as necessary for the fulfilment of the purposes stated above pursuant to our internal practices, regulatory requirements, legal or accounting requirements.
8. How Do We Protect Your Personal Information
All reasonable efforts and practical steps are made to ensure that any Personal Data held by the Group is kept up-to-date and is protected against any loss, misuse, modification, unauthorized or accidental access or disclosure, alteration or destruction.
9. Your Right To Access And Correct Your Personal Information
We can assist you to access and correct your personal information held by us. Where you wish to have access to your personal information in our possession, or where you are of the opinion that such personal information held by us is inaccurate, incomplete, misleading or where relevant, not up-to-date, you may make a request to us by contacting our Designated Personnel via the contact details provided in paragraph 11 below. You should quote your name, address and phone/account number and provide brief details of the information you want a copy of in any such request. We may charge a processing fee as may be allowed under the Act for searching for and providing you with access to your personal information. We will use reasonable efforts to comply with your request to access or correct your personal information within 21 days of receiving your request and the relevant processing fee. Please note that we may have to withhold access to your personal information in certain situations, for example when we are unable to confirm your identity or where information requested for is of a confidential commercial nature or in the event we receive repeated requests for the same information. Nevertheless, we will notify you of the reasons for not being able to accede to your request.
10. Rights to Limit Processing
If you:
- do not wish to receive any marketing communications from the Group; or
- wish for the Group to stop processing your Personal Data for marketing purposes or any direct marketing purposes; or
- wish to change the manner in which the Group is permitted to process your Personal Data as described under paragraph 4 above;
you may submit a request in writing to the address as provided in paragraph 11 below.
11. Enquiries And Contact
You may request for access and/or request for correction of your Personal Data or make any inquiries or complaints in relation to the processing of your Personal Data by contacting the following personnel for further assistance:-
Designated Personnel :
Address :
Tel No.:
Fax No. :
Email :
12. General Notes
Please note that the Group may still process your Personal Data without your consent, in circumstances recognised and permitted by law.
13. Rights To Revise This Statement
The Group reserves the right to revise this statement from time to time due to changes in applicable laws and regulations and you shall be deemed to have agreed to such revision(s) if you continue your relationship with the Group without any objection. You are welcome to obtain the latest version of this statement from the Group’s website.
(Version as at 04.10.2016)